Services
- Registration of documents received by the university into the Electronic Document Management System
- Entering the information of all academic staff into YÖKSİS
- Registration of the academic members who quit or start their positions at the university into YÖKSİS
- Continuous controls on the minimum status of the number of the academic members in YÖKSİS
- Making the preliminary decisions regarding the change of academic staff between units and registering them in YÖKSİS
- Checking our undergraduate and graduate programs in YÖKSİS
- Publication of announcements regarding the employment of assistant faculty members on YÖKSİS
- Preparation of announcements to be published in national and official gazettes regarding the employment of faculty members and making the necessary correspondence for the announcements
- Preparation of the board decisions regarding the jury and appointment of faculty members to be appointed to professor and associate professor positions
- Writing of assignment letters to the established jury members
- Identification of the jury, and preparation of sample decisions regarding the appointment of faculty members and having them approved
- Preservation of the reports received from the jury members and submission to the University Executive Board.
- Preparation of personnel files in a certain format for all personnel
- Preparation of appointment approvals for those whose appointments are deemed appropriate by the Board of Trustees
- General correspondence regarding academic and administrative personnel
- Writing consent letters regarding academic personnel to be assigned within or outside the University as per Articles 40/a, c and d of Law No. 2547 (Inter-university and inter-unit letters, as well as those addressed to the Board of Trustees)
- Writing requested letters for academic and administrative personnel for visits abroad
- Correspondences to the Council of Higher Education and other institutions regarding the assignment of foreign academic members to the university.
- Correspondences regarding the extension of the permissions of foreign academic members, preparation of their identity cards, monitoring of their fees and notification of their status to the Council of Higher Education and the General Directorate of Security in case of their departure.
- Preparation of the Board of Directors decisions of foreign academic members
- Preparation of the Senate agendas and sending them to the members together with the agenda documents
- Sending the academic issues on the agenda to the Education Committee and the Dean of Students in advance
- Preparing the Senate resolutions, having them signed by the members and announcing them to the relevant units
- Pasting the Senate resolutions in the resolution books and sealing them
- Preparation of the University Executive Board agendas and sending them to the members together with the agenda documents
- Preparing, signing and announcing to the relevant units the University Executive Board resolutions
- Making internal and external correspondence regarding the resolutions
- Pasting the University Executive Board resolutions in the resolution books and sealing them
- Imposing the resolutions to open units, departments and programs and filing them to be sent to the Council of Higher Education (YÖK), contacting YÖK regarding the matter, issuing a copy of the said files and archiving them
- Preparing the regulations in the official Presidency format
- Preparing the directives in the official Presidency format
- Sending the assignment letters of our University Professors assigned to Associate Professorship exam juries by the Presidency of the Interuniversity Council to the relevant unit with a cover letter and archiving the notification documents received from the units. Approval of the jury assignment forms by logging into the Presidency of the Interuniversity Council system and sending a printout of each form to the Presidency of the Interuniversity Council.
- Sending the audit guide to the relevant units
- Designing the information received from the relevant units with respect to the guide plan
- Preparing the lists of all information included in the audit file and other than the information of the Units, such as the teaching staff assigned as per Law No. 2547, Art. 40 a,c,d; the foreign teaching staff, the assigned research assistants, the administrative staff distribution, the academic staff distribution, the members of university boards, the teaching staff promoted and assigned to academic positions in the relevant year, etc.
- Preparing the audit file as per the foreseen format and sending it to YÖK.